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DTSTAMP:20240329T124201Z
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DTSTART:20210427T083000
DTEND:20210428T083000
CLASS:PRIVATE
DESCRIPTION:
One and a Half Day In-Person SeminarExpense Reporting Best
Practices
\n\nWith companies everywhere eyeing the bottom line\, in
sistence on compliance with travel &\; entertainment policy is becoming
more commonplace. What'\;s more\, the IRS has also been taking an equa
lly harsh stance\, so compliance must now not only be to the company polic
ies but also IRS rules. Otherwise\, you could end up answering not only to
the CFO but also the IRS&ndash\;and that is truly ugly.
\n\nIn this
seminar\, we'\;ll examine best practices as they relate to the expense
reimbursement process\; practices that will not only keep your Travel &am
p\; Entertainment (T&\;E) expenses in control but will also keep you in
compliance with IRS regulations. In fact\, we&rsquo\;ll start with an int
ensive review of what the IRS requires of an expense reimbursement policy
in order for your company to maintain an accountable plan. We&rsquo\;ll al
so identify other best practices every organization needs to use in order
to have an effective policy. And we&rsquo\;ll share data showing exactly w
hat other companies are doing with regards to expense reimbursements.
\
n\nWe&rsquo\;ll then move on to discuss creating an effective policy an
d addressing the common problems many companies encounter. These issues we
re selected based on feedback from hundreds of professionals just like you
. And we won&rsquo\;t shirk from addressing the newer services\, such as L
yft\, Uber\, Airbnb and others. AP Now research shows most companies are u
sing these services but few have set guidelines for them. We&rsquo\;ll sha
re some best practice approaches for the use of these services.
\n\n
The last part of the seminar will focus on the ugly\, but prevalent\, issu
e of expense reimbursement fraud. It is a widespread issue that most organ
izations turn a blind eye to. We&rsquo\;ll discuss the many\, many differe
nt types of T&\;E fraud and show you how to combat each type. Before cl
osing we&rsquo\;ll discuss the Foreign Corrupt Practices Act (FCPA) and th
e T&\;E implications.
\n\nThis inter-active session will be fille
d with real-life examples and attendees will have the opportunity to not o
nly interact with other attendees but see how they&rsquo\;d treat differen
t delicate situations.
\n
\nSeminar Fee Includes:
\nLunch
\nAM-PM Tea/Coffee
\nSeminar Material
\nUSB with seminar prese
ntation
\nHard copy of presentation
\nAttendance Certificate
\n$100 Gift Cert for next seminar
\nDOWNLOAD BROCHURE
\n \;\nLearning
Objectives:
\n\nAfter this session\, you will be able to:
\n\n\n Integrate IRS requirements into your organization'\;s T&\;E
policy\n Create processes to address use of new services such as
Uber\, Lyft\, Airbnb etc.\n Develop tactics to reduce the number
of employees submitting expense reports late\n Build a policy th
at deals with employee misuse or abuse of the travel and entertainment pol
icy\n Incentivize managers to approve in a more timely and approp
riate manner\n Implement strong controls to deter expense reimbur
sement fraud\n Identify common expense reimbursement frauds some
employees employ\n Implement strong controls to deter expense rei
mbursement fraud\n Create a tight T&\;E policy that will preve
nt misconceptions about your T&\;E policy\n Craft a strong tra
vel and entertainment policy\n Identify issues missing from your
current policy\n Address effectively all the issues that should b
e included in an suitable corporate travel policy\n Create an app
ropriate auditing process of employee expense reports\n Effective
ly update your existing policy\n Pinpoint weak language in your c
urrent policy and tighten it to stop cash leaks\n Eliminate commo
n expense reimbursement headaches\n\n \;\n\nWho Will Ben
efit:
\n\n\n - Accounts payable manager
\n - Accounts paya
ble director
\n - Accounts payable supervisor
\n - Accounting
manager
\n - Controller
\n - Assistant controller
\n - A
ccounts payable associate
\n - Accountant
\n - Accounting mana
ger
\n - Disbursements manager
\n - Assistant accounts payable
manager
\n - T&\;E professionals
\n - Expense reporting pr
ofessionals
\n - T&\;E manager
\n
\n\n \;
\n\
nDAY 01(8:30 AM - 4:00 PM)
\n\n\n - Registration Process: 8:
30 AM &ndash\; 9:00 AM
\n - Session Start Time: 9:00 AM
\n - 9
:15 - 10:15 Best Practices to Ensure Compliance with IRS Regs\n
\n The guidelines to ensure an accountable plan
\n - Reimbursing whe
n employees fly their own planes for company travel
\n - Your repor
ting responsibilities if you reimburse above the IRS guidelines
\n Documentation Requirements\n - Use of per diems
\n
\n <
/li>\n 10:15 - 11:00 Best Practices to Ensure an Efficient and Fraud R
esistant Policy\n \n - Which is preferable: Per Diems or actual exp
enses
\n - Addressing the issue of cards and cash advances
\n
- Addressing the company card vs. personal card issue
\n - Who sh
ould get the loyalty points
\n - Creating an effective review polic
y
\n
\n \n 11:00 - 11:30 Common Expense Reimbursement Is
sues and How to Handle Them\n \n - Handling problems caused the tra
veler
\n - Addressing problems raised by lack of management attenti
on and review
\n - Dealing with other reimbursement issues
\n <
/ul>\n
\n 11:30 - 12:00 T&\;E Policy and Reimbursement Process
Improvement Tips\n \n - Throughout the session: Several Mini T&
\;E Process Case Studies: What Would You Do
\n
\n \n 12:
00 - 1:00 Lunch\n 1:00 &ndash\; 2:00 Creating An Efficient and Ef
fective Travel Policy\n \n - Developing the basics of a strong poli
cy
\n - Building the travel and reimbursement policy framework
\n - Effecting the reimbursement policy
\n - Addressing the hote
ls\, meals and travel policy
\n - Creating an effective and efficie
nt verification and review practices
\n
\n \n 2:00 &ndas
h\; 2:45 What Do Other Companies Like Yours Have in Their Policy\n \n
- How other companies deal with add on services for transportation (sea
t upgrades etc.)
\n - How other companies deal with lodging
\n
- How other companies deal with food and beverage reimbursements\, incl
uding liquor
\n - How other companies set tipping policies
\n
- How other companies deal with conflicts\, complaints\, and exceptions<
/li>\n
\n \n 2:45 &ndash\; 3:15 Dealing the Issues Created b
y Disruptive Services Including Uber\, Lyft\, Airbnb etc. [Note: This sect
ion is based on survey results of close to 400 companies]\n \n - Wh
at companies are doing (and not doing) regarding use of Uber\, Lyft and ot
her ridesharing/ride hailing services
\n - What companies are doing
(and not doing) regarding use of Airbnb and other P2P lodging services\n
- What to look for when you see Venmo on an expense report
\n
\n \n 3:15 &ndash\; 3:45 Addressing the Headaches around Doc
umentation and Receipts\n \n - Why the detailed meal receipt matter
s and should you get it
\n - Who requires the detailed meal receipt
s
\n - The problems with receipts scanned on smartphones
\n Checking all the documentation: Is it really necessary
\n Other
documentary requirements\n \n \n 3:45 &ndash\; 4:00 Se
veral Mini T&\;E Process Case Studies: What Would You Do\n\n&
nbsp\;\n\nDAY 02(8:30 AM - 12:00 PM)
\n\n\n - 8:30 - 9:00 Gr
eet\, review previous day&rsquo\;s topics/answer questions
\n - 9:00
&ndash\; 10:00 Dealing with Expense Reimbursement Fraud\n
\n - Why
shenanigans hurt an organization
\n - Problems solved by the detai
led meal receipt
\n - Other T&\;E frauds
\n - Best practi
ces to address employee game playing on expense reports
\n
\n \n - 10:00 &ndash\; 10:30 Improving the Expense Report Approval Proces
s\n
\n - How best practice review process should work
\n - H
ow the review process works for many
\n - Why don&rsquo\;t managers
review effectively
\n - Other review issues
\n
\n \n
- 10:30 &ndash\; 11: 00 Policy Compliance\n
\n - The issue of un
iform compliance
\n - What goes wrong when compliance isn&rsquo\;t
uniform
\n - How to improve compliance
\n
\n \n - 1
1:00 &ndash\; 11:30 Ethics\, FCPA and T&\;E\n
\n - An ethics pol
icy
\n - An explanation of FCPA and how T&\;E fits in
\n What to look for on an expense report when looking for bribes or other c
orrupt payments
\n
\n \n 11:30 &ndash\; 11:50 Mini T&
\;E Fraud Case Studies: What Would You Do\n 11:50 &ndash\; 12:00
Concluding Remarks\n\n\nSpeaker
\n\n\n\nMary Schaeffer<
br />\nAccounts Payable Best Practice Trainer\, Writer/Content Creator\, C
onsultant and Program Developer
\n\nMary S. Schaeffer\, a nationally
-recognized account payable expert\, is the author of 18 business books\,
a monthly newsletter\, and a free bi-weekly e-zine\, as well as several CP
E courses for CPAs. She runs AP Now\, a boutique publishing and consulting
firm focused on accounts payable issues. She also serves as the Education
Director for the Institute of Financial Operations. Before turning to wri
ting and consulting she worked in the corporate world as an Assistant Trea
surer for the Equitable Life Assurance Society\, a Financial Risk Manager
for O&\;Y and a Corporate Cash Manager for Continental Grain. A frequen
t and popular speaker at both live and online events\, she has an MBA in F
inance and a BS in Mathematics.
\n\n \;
\n\nPlease contact
the event manager Marilyn (marilyn.b.turner(at)nyeventslist.com ) below f
or: \;
\n- Multiple participant discounts \;
\n- Price q
uotations or visa invitation letters \;
\n- Payment by alternate
channels (PayPal\, check\, Western Union\, wire transfers etc) \;
\n- Event sponsorship \;
\n
\nNO REFUNDS ALLOWED ON REGISTR
ATIONS \;
\nPrices may go up any time. Service fees included in p
ricing. \;
\n----------------------------------------------------
------------- \;
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\
nMetricStream\, Inc. - NewYorkEventsList \;
\nhttp://www.NyEvents
List.com \;
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SUMMARY:Expense Reporting Best Practices (com) A
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SUMMARY:Expense Reporting Best Practices (com) A
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